Exhibitor FAQ

GENERAL INFORMATION

  • What are the 2023 dates and where is it being held?
    • The 2023 AED Summit will be held at the Hyatt Regency Chicago located at 151 East Wacker Drive, Chicago, IL.   The 2023 AED Summit held Tuesday, January 10th to Thursday, January 12th
  • What are the hours for CONDEX and Suites?
    • CONDEX will be open:
      • Wednesday, January 11th from 10:30am to 2:30pm
      • Thursday, January 12th from 10:30am to 2:30pm
    • Suites will be open:
      • Tuesday, January 10th from 8am to 5pm
      • Wednesday, January 11th from 10:30am to 5:00pm
      • Thursday, January 12th from 10:30am to 2:00pm
  • How can I apply for exhibit space at the 2023 AED Summit?
  • How do I get a list of attendees for the AED Summit?
    • As a confirmed exhibitor and/or sponsor at the AED Summit, you will receive an electronic copy of the registered attendee list starting no later than October 1st with updates every two weeks until the event. Any other listing being offered by non-AED companies are not valid and are not recommended as AED does not sell our attendee list.

REGISTRATION

  • How do I register my booth / suite staff?
    • You can register yourself or your group through the registration link on the Summit homepage at aednet.org/summit or can complete and return the group registration form here (link to group registration form)
  • Does the booth / suite come with any registrations?
    • No, booth and suite fees do not include any registrations. Each attendee representing your company must be registered separately for AED Summit at the Exhibitor rate applicable at the time of registrations.  Registrations are discounted for exhibiting companies
  • I am not attending any Summit sessions or events. Do I still need to be registered?
    • Yes, even if you are not planning on attending any of the Summit sessions or events you still will need to register at the Exhibitor rate.
  • Is onsite registration available?
    • Yes, onsite registration will be available if needed. We encourage you to register your attendees before arrival to avoid paying late registration fees for onsite registration.

HOTELS

  • How to I book a hotel room?
    • You can make you hotel room reservations at the group rate through the link provided on the AED Summit homepage at aednet.org/summit

MY EXHIBIT

  • When can I start setting up my CONDEX booth?
    • If you are an exhibitor with an island booth, your setup hours will be:
      • Monday, January 9th from 12:00pm to 4:30pm
    • If you are an exhibitor with a non-island booth, your setup hours will be:
      • Tuesday, January 10th from 8:00am to 5:00pm
  • When can I start teardown of my CONDEX booth?
    • Exhibitor teardown is
      • Thursday, January 12th at 2:30pm to 5pm
      • Friday, January 13th from 8am to 12pm
  • What is included with my CONDEX booth?
    • If you are in a non-island booth, the booth includes:
      • (3) 38 7/16” W x 92 13/16” H white back wall panels with frames (per 10×10 space)
      • 3m wide x 1m high white side wall (one or two depending on booth configuration)
      • Booth foam core header (38 ¼” w x 12” h) with company logo
      • Floor cling with booth number and company logo
    • If you are an island exhibitor, the booth includes:
      • Floor clings with booth number and company logo on all 4 sides of your booth
  • Where can I find information on CONDEX booth services like shipping information, carpet rental, furniture rental, and electrical services?
  • How do I order Internet Services and or A/V needs for my CONDEX booth?
    • You can order internet services for your booth from Encore Event Technology using this form (link to Encore form)
  • When can I check into my Suite?
    • Suites can be reserved for check in starting on Monday, January 10th. Check in time is 3pm
  • Who can I contact with questions about booth or suite fee payment?
  • Who can I contact with questions about my suite for the per night rate charges, furniture removal, and food & beverage in my suite?
    • You can contact Cathy Biris with the Hyatt Regency Chicago at 312-239-4709 or biris@hyatt.com
  • How do I order lead retrieval?
    • Lead Management Services is offered only directly from AED in conjunction with the with AED Summit app for $200 per company. You can contact AED Summit Show Manager, Jon Cruthers at 630-468-5127 or jcruthers@aednet.org for more information about purchasing the service or complete and return the Lead Management Services Purchase Request Form here (link to LMS form)
  • How does Lead Management Services work?
    • The AED Summit Lead Management Services works in conjunction with the QR code on the attendee name badges that links to our attendee database. Lead Management Services uses the Leadpedia app to scan the attendee QR code which will connect to the attendee record, allow you to record notes on the lead, and retrieve all scanned leads after the event using the exhibitor app profile portal.  You can view more information about Lead Management Services by reviewing the overview here (link to LMS Overview).
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