Exhibitor FAQ
GENERAL QUESTIONS
What are the 2025 dates and where is it being held?
The 2025 AED Summit held Wednesday, January 15th to Friday, January 17th at the Hyatt Regency Orlando located at 9801 International Dr, Orlando, FL 328919.
What are the hours for CONDEX and Suites?
CONDEX hours are:
• Thursday, January 16th from 10:30am to 2:30pm for all attendees
• Thursday, January 16th from 2:30pm to 4:45pm for private meetings
• Thursday, January 16th from 4:45pm to 6:45pm for the Summit Reception
• Friday, January 17th from 10:30am to 2:30pm for all attendees
Suite hours are:
• Wednesday, January 15th from 8:00am to 5:00pm
• Thursday, January 16th from 10:30am to 5:00pm
• Friday, January 17th from 10:30am to 5:00pm
How can I apply for exhibit space at the 2025 AED Summit?
Applications for CONDEX booths and Hospitality Suites can be found on the exhibitor information home page: http://aednet.org/exhibitors
How do I get a list of attendees for the AED Summit?
As a confirmed exhibitor and/or sponsor at the AED Summit, you will receive an electronic copy of the registered attendee list starting in early October with updates every two weeks until the event. Any other listing being offered by non-AED companies are not valid and are not recommended as AED does not sell our attendee list.
REGISTRATION
How do I register my booth / suite staff?
You can register yourself or your group through the registration link on the Summit homepage at www.aedsummit.com. A valid email address is required for each attendee.
Do the booths or suites come with any registrations?
No, booth and suite fees do not include any registrations. Each attendee representing your company must be registered separately for AED Summit at the Exhibitor rate applicable at the time of registrations. Registrations are discounted for exhibiting companies.
I am not attending any Summit sessions or events. Do I still need to be registered?
Yes, even if you are not planning on attending any of the Summit sessions or events you still will need to register at the Exhibitor rate.
I have people attending just for set up and tear down of my CONDEX booth. Do they need to be registered?
No, during designated setup and tear down hours, staff will not need a badge to enter the hall. If they need to enter the hall during show hours on Thursday or Friday, registration will be required.
Is onsite registration available?
Yes, onsite registration will be available if needed. We encourage you to register your attendees before arrival to avoid paying late registration fees for onsite registration.
HOTELS
How to I book a hotel room?
You can make you hotel room reservations at the group rate through the link provided on the AED Summit homepage at www.aedsummit.com
MY EXHIBIT
When can I start setting up my CONDEX booth?
If you are an exhibitor with an island booth, your setup hours will be:
• Tuesday, January 14th from 12:00pm to 4:30pm
If you are an exhibitor with a non-island booth, your setup hours will be:
• Wednesday, January 15th from 8:00am to 5:00pm
When can I start teardown of my CONDEX booth?
Exhibitor teardown is
• Friday, January 17th from 2:30pm to 5pm
• Saturday, January 18th from 8am to 12pm
What is included with my CONDEX booth?
If you are in a non-island booth, the booth includes:
• (3) 38 7/16” W x 92 13/16” H white back wall panels with frames (per 10×10 space)
• 3m wide x 1m high white side wall (one or two depending on booth configuration)
• Booth foam core header (38 ¼” w x 12” h) with company logo (if provided by the due date)
• Floor cling with booth number and company logo
If you are an island exhibitor, the booth includes:
• Floor clings with booth number and company logo on all 4 sides of your booth
Where can I find information on CONDEX booth services like shipping information, carpet rental, furniture rental, and electrical services?
You can visit the CONDEX Exhibitor Website (link coming soon) to get information about booth services from our service provider, GES, for your CONDEX booth.
When can I check into my Suite?
Suites can be reserved for check in starting on Tuesday, January 14th. Check in time is 3pm.
Who can I contact with questions about booth or suite fee payment?
You can contact the AED Summit Show Manager, Jon Cruthers at 630-468-5127 or jcruthers@aednet.org.
How do I order lead retrieval?
Lead Management Services is offered only directly from AED in conjunction with the with AED Summit app for $200 per company. You can contact AED Summit Show Manager, Jon Cruthers at 630-468-5127 or jcruthers@aednet.org for more information about purchasing the service.
How does Lead Management Services work?
The AED Summit Lead Management Services works in conjunction with the QR code on the attendee’s name badges that links to our attendee database. Lead Management Services uses the Leadpedia app to scan the attendee QR code which will connect to the attendee record, allow you to record notes on the lead, and retrieve all scanned leads after the event using the exhibitor app profile portal.